GUARANT International (further referred to also as the Conference Secretariat) has been appointed as the official hotel accommodation agent and will handle all related arrangements.

GUARANT International strongly advises all not to work with any unauthorized vendors/companies who may offer you hotel reservation services by phone / e-mail with "discounted conference rates" and try to obtain your personal data including credit card details.

List of Hotels

Hotel Price in EUR
Distance to
CityCube Berlin
Novotel Berlin Am Tiergarten **** 140 / 158 15 min (S-Bahn)
Abba Hotel Berlin 115 / 125 18 min (S-Bahn)
Hyperion Hotel Berlin
comfort room
129 / 139 30 min (S-Bahn)
Ku'Damm 101 hotel
single room
128 20 min (S-Bahn)
Ku'Damm 101 hotel
double room
138 / 148 20 min (S-Bahn)
Park Inn by Radisson Berlin Alexanderplatz Hotel 169 / 179 30 min (S-Bahn)
Riu Plaza Berlin 129 / 144 25 min (S-Bahn + U-Bahn)
Mercure Hotel MOA Berlin 139 / 149 30 min (S-Bahn)
Hollywood Media Hotel am Kurfürstendamm 139 / 149 15 min (S-Bahn)
Select Hotel Berlin The Wall 159 / 169 30 min (S-Bahn + U-Bahn)
Select Hotel Berlin Gendarmenmarkt 154 / 164 30 min (S-Bahn + U-Bahn)
Mercure Hotel Berlin Mitte 149 / 175 25 min (S-Bahn + U-Bahn)
Concorde Hotel am Studio 109 / 149 10 min by bus
Enjoy Hotel Berlin City Messe
comfort and superior room
159 / 169 20 min (S-Bahn)
Aletto Kudamm 100 / 110 15 min (S-Bahn)
Holiday Inn Express Berlin City Centre 119 / 119 30 min (S-Bahn)
Hotel Atrium Charlottenburg 114 / 128 8 min (S-Bahn)
Hotel Albrechtshof 125 / 159 30 min (S-Bahn + U-Bahn)
Old Town Hotel
standard plus room
93 / 101 46 min (S-Bahn)
Old Town Hotel
standard double room
88 / 96 46 min (S-Bahn)
Gat Point Charlie Hotel 85 / 95 30 min (S-Bahn + U-Bahn)
Alper Hotel am Potsdamer Platz 85 / 93 30 min (S-Bahn + U-Bahn)
Novum Style Hotel Berlin Centrum 119 / 129 30 min (S-Bahn + U-Bahn)
Novum Hotel Aldea 104 / 114 25 min (S-Bahn + U-Bahn)
Hotel ibis Berlin Messe 102 / 124 7 min by bus
Not categorized
B&B Hotel Berlin-Tiergarten 99 / 120 18 min (S-Bahn)
Hotel Bristol 179 / 219 20 min (S-Bahn)

All rates quoted are per room per night including breakfast and 7% VAT. Should VAT change before the beginning of the Conference, the Conference Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.

For business trip there is no city tax in the rate, hotel may ask guest to fill out the confirmation.

Please note that price of accommodation is not included in the registration fees.

Group Reservations

Group bookings cannot be made online as different terms and conditions apply. For further information, up to date availability and reservation, please contact the Conference Secretariat at

Individual Reservations

To make a hotel reservation, it is necessary to fill in the On-line Accommodation Form within the on-line registration form. Your password is the same for both on-line forms.

Reservations will be processed on a “first come, first-served” basis. We recommend booking your accommodation as soon as possible.

A full pre-payment is required to guarantee the reservation. After the full payment has been received, your hotel reservation will be confirmed in writing by e-mail. The full payment must be received on or before a payment due to date, otherwise the reservation will be automatically cancelled.

Any change or cancellation of the hotel reservation must be sent in writing at Do not contact hotels directly.

Extra expenses related to the hotel accommodation must be settled by the guests directly at the hotel reception before their check-out. Hotel may ask for guarantee of extras by credit card preauthorisation or paying deposit.

Cancellation conditions

The following cancellation conditions apply to the cancellation, reduction, shortening and no show of a hotel reservation.

Hyperion Hotel Berlin, Riu Plazza Berlin, Mercure Hotel MOA Berlin, Holiday Inn Express Berlin City Centre
Cancellations received Cancellation fee
before March 26, 2020 full refund, handling fee of 30 EUR will be deducted
March 27, 2020 – April 23, 2020 50% of total amount
April 24, 2020 – May 7, 2020 70% of total amount
May 8, 2020 – May 21, 2020 80% of total amount
From May 22, 2020 incl. a no show 100% cancellation fee for each cancelled night

Hollywood Media Hotel, Abba Berlin Hotel, Mercure Hotel Berlin Mitte, Alleto Kudamm, Alper Hotel am Potsdamer Platz, Hotel Albrechtshof
Cancellations received Cancellation fee
before April 22, 2020 full refund, handling fee of 30 EUR will be deducted
April 23, 2020 – May 7, 2020 70% of total amount
May 8, 2020 – May 21, 2020 90% of total amount
From May 22, 2020 incl. a no show 100% cancellation fee for each cancelled night

Other hotels
Cancellations received Cancellation fee
before May 6, 2020 full refund, handling fee of 30 EUR will be deducted
May 7, 2020 – May 21, 2020 90% of total amount
From May 22, 2020 incl. a no show 100% cancellation fee for each cancelled night

In case of a no show, the room will be kept for the guest until 12 PM of the day following the date of expected arrival; after that the room will be released.

Methods of Payment

Accommodation fees must be paid in EUR by one of the following methods:
1. Credit or Debit Card
For credit or debit card payments, please use the Online Payment System. The system is accessible with the password that you received upon registration. The system accepts the following credit/debit cards: MasterCard/Eurocard, Visa and Diners Club.
2. Bank Transfer
The bank details including the 10-digit variable symbol will be sent to you within three working days after the submission of the accommodation form. Please note that payments without this variable symbol will not be identified and the accommodation will not be confirmed.

Please note that bank transfer payments will only be accepted by June 5, 2020 only. After this date, only payments by credit/debit cards will be accepted using the On-line Payment System.

All bank transfer amounts should be minus bank charges. Any banking fees accrued from the transfer is the responsibility of each party.

Conference Secretariat:

GUARANT International
Ceskomoravska 19, 190 00 Prague 9, Czech Republic
Phone: +420 284 001 444
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